VIU Scholarship, Research, and Creative Activity

Submission Deadlines and Meeting Dates

Please be aware that due to faculty holidays, the REB is unable to accept new applications between May 27th and August 15th.

Resubmitted applications, amendments, and renewals will continue to be processed until July 5th. 

The REB Office will be closed from July 15th to August 15th. 


Applications for ethical review are reviewed at a monthly meeting of the full board or on a delegated basis by a subcommittee of the REB. Applications suitable for delegated review are reviewed on an ongoing basis (i.e. no deadline). Applications suitable for full board review must be received by the REB two weeks prior to a monthly REB meeting, as indicated below.

Whether an Application will be reviewed at a monthly REB meeting or on a delegated basis is determined by a “Level of Review Assessment.” Applications that meet any of the following criteria are reviewed at a monthly meeting of the full board:

  • The research poses greater than ‘minimal risk’, defined as research in which the probability and magnitude of possible harms implied by participation in the research is no greater than those encountered by participants in the aspects of their everyday life that relate to the research;
  • The research involves deception or withholding of information from participants; or
  • The research involves persons or groups in vulnerable circumstances, invasive methods, sensitive subject matter, potentially illegal activities, or may occur in a cultural context/s unfamiliar to the researcher/s.

Submission Deadline

Meeting Date 

Sep 5, 2023 Sep 15, 2023
Oct 6, 2023 Oct 20, 2023
Nov 6, 2023 Nov 17, 2023
Dec 4, 2023 Dec 15, 2023
Jan 2, 2024 Jan 19, 2024
Feb 6, 2024 Feb 16, 2024
Mar 4, 2024 Mar 15, 2024
Apr 8, 2024 April 19, 2024
April 29, 2024 May 10, 2024
May 27, 2024* Jun 7, 2024
Aug 19, 2024 Aug 30, 2024